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Contactless Sign In via QR Codes

Ensuring the security of a workplace and everyone in it has long been a priority for most managers. That has historically been achieved by a manual registration system where employees, contractors and visitors sign in as they enter the site and then sign out on leaving. In that way, the presence of everyone was always known and, as a result, safety and security were improved.

The situation has been changing over recent years as the process has become more automated. However, this has still generally required people to touch screens or keypads, which has health issues that have been emphasised recently by the spread of COVID-19. As a result, contactless sign in is on the increase and is the answer to many challenges that have arisen from the virus.

In this article
Using Contactless Sign In
How do QR codes work?

Using Contactless Sign In

Contactless sign in can be achieved without the need for visitors to download an app or make any other special provisions. All they need is a smartphone or other mobile device, which will be available to the majority of business people.

Companies that are registered to use the LinkSafe visitor management module can access a unique QR code that is then displayed on a welcome board in the reception area. Visitors will use the camera on their mobile device to scan this QR code, which will cause a sign in form to be displayed on their web browser. They can then enter their details and complete the sign in process in a completely contactless and hygienic manner.

All details of every person on site at any given time will therefore be recorded, including who they’re with and the purpose of their visit. When visitors leave, they will sign out by either scanning the QR code again or tapping a link, so they’re then recorded as being no longer on site.

Additional features may also be incorporated when using the QR code for visitors:

  • The QR code can be geo-locked to ensure it cannot be photographed and used out of that geo-site to sign people in and out.
  • When scanning the QR code it can also prompt for a photograph on sign in and out. If a device is not available to display a welcome screen, the QR code can still be placed at the reception desk with instructions for registration. Visitors will then scan the printed QR code in the same way on entry and exit.
  • Visitors also have the convenience of completing an induction process directly on their phones. This includes acknowledging a message board, which can be fully managed and customised. This message board is a crucial component, as visitors must acknowledge its contents, with their acknowledgement being saved against their visitor profile for future reference. This process not only streamlines visitor management but also ensures that all visitors are well-informed and compliant with any necessary information or regulations.

How do QR codes work?

QR codes, or Quick Response codes, are a type of matrix barcode first designed in 1994 for the automotive industry in Japan. These codes have evolved to become incredibly useful for a wide variety of applications, including contactless sign-in for businesses like those serviced by LinkSafe. A QR code is a two-dimensional barcode that can store a large amount of information within its matrix, which is a grid of small squares. The information may include text, a URL, or other data.

When a visitor uses their smartphone or other mobile device to scan the QR code displayed on the welcome board, their device’s camera reads the code and decodes the information stored in it. The device then launches the appropriate application to display a sign-in form. The visitor fills in the required details, such as their name, contact information, and the purpose of their visit, and completes the sign-in process. This entire process is contactless, quick, and efficient, providing a simple yet secure way to manage visitor sign-ins and sign-outs.

How can QR codes be geo-locked?

Geo-locking is an additional layer of security that can be applied to QR codes. This feature restricts the scanning of a particular QR code to a specific geographical area, known as a geo-site. A QR code can be set up so that it can only be scanned within the boundaries of a designated location, like a company’s premises.

This is achieved by embedding geographical coordinates into the QR code data. The QR scanning application checks the device’s location using GPS or mobile network data. If the device’s location matches the embedded coordinates, the QR code is accepted and the sign-in form is displayed. If not, the QR code cannot be scanned, preventing its misuse  outside of the intended premises.

Does this QR code system require any special software or infrastructure?

 The beauty of LinkSafe’s QR code system lies in its simplicity and ease of implementation. No special software or infrastructure is required. The only necessities are a device with an internet connection, a camera for scanning the QR codes, and a web browser to display the sign-in form. 

The use of this system eliminates the need for expensive, dedicated hardware or complex installation processes. It’s an ideal solution for businesses of all sizes. Furthermore, the system is designed to be user-friendly, ensuring visitors, employees, and contractors can easily sign in and out, enhancing safety and security while keeping operational costs low.

QR code registration — contactless, simple, and effective

LinkSafe’s visitor management module is completely straightforward to use for all types of visitors. It enables fast and efficient recording of required information, provides knowledge of who is on site and where they are, and enables full contact tracing where necessary. 

It is just one part of our complete and integrated system that will enable you to manage contractors, employees and visitors safely, securely and in the most efficient and cost-effective way possible. To keep track of who’s on your site and to do it in the safest possible way, contactless sign in is the only practical solution.

Get in touch

When it comes to the safety and security of your premises, don’t compromise. Adopt a solution that is as forward-thinking as your enterprise. Whether you are considering implementing our contactless sign-in solution or you have any questions about how LinkSafe’s suite of services can help enhance the security and efficiency of your workplace, our team is here to help.

To start a conversation about how our contactless QR code sign-in system can enhance your visitor management, or for more information about any of our other services, please get in touch with us using our contact form or by phone on 1300 558 102.