Contractor Compliance Management

It’s all well and good finding out and recording details about contractors at the outset but that doesn’t mean your compliance work is done. It is an ongoing process to ensure that they maintain the standards you expect and comply with all legal and safety requirements.

You need to know that contractors:

• remain fully complaint, including having the necessary accreditations and insurance cover that are still current and not expired
• continue to perform effectively and adhere to safety rules
• complete jobs on time and within budget; you don’t want schedules to be slipping and you certainly don’t want to be paying for jobs that haven’t been finished.

Whilst paper-based records or spreadsheets were at one time adequate to record and manage contractor compliance, that’s no longer the case. With the growing use of contractors and the evermore complex nature of the regulatory framework, you need something that’s able to capture data easily and report relevant information in a timely manner.

A sophisticated and comprehensive contractor management system, such as the one we provide at LinkSafe, will put you in control of compliance and other aspects. Using it, you can:

• record pre-qualification and other details for new contractors
• incorporate an induction checklist that records all initial details gathered through the induction process
• know when accreditations, licences, insurance policies and anything else expires so you can check for renewals in advance and avoid using defaulting contractors
• have live updates from site records so you can see the progress made on tasks and projects
• record details in a consistent format and be able to easily interpret and report on that information
• monitor contractor performance so you know those that are operating unsatisfactorily and can take the necessary action.
• An effective management system will put you fully in control of contractor compliance and performance.

Using it, you will comply fully with legislation, have increasing levels of site safety, be more credible when tendering for new work, reduce the risk of tax audits, have greater control of budgets and finances, improve profitability and have the necessary documentation to prove you’re doing everything correctly.

And with the right support from the company that provides the system, you’ll be able to gain maximum benefits.