Incident reporting: What you need to know

An incident report is exactly what it sounds like; it’s a report you need to create anytime there’s an incident at one of your work sites. Something is considered an incident if it involves:

• The death of an employee, contractor, or civilian at the work site
• The injury of an employee, contractor, or civilian at the work site that requires medical attention
• The injury of an employee, contractor, or civilian on the work site that results in an admittance to a hospital
• A dangerous occurrence that exposes an employee, contractor, or civilian to serious risk or threat, regardless of whether it results in injury
• Any release of potentially dangerous substances, like a gas leak
• The injury of an employee, contractor, or civilian at the work site as a result of explosives
• Any explosives stolen from a work site

If any of these incidents occur at one of your work sites, you’re required to notify your regulator immediately and then create an incident report as a record of the incident.

Incident reports hold significance as they establish a documented account of an occurrence. This documentation enables you to analyze the circumstances surrounding the incident, pinpoint areas that need enhancement, and foster a safer working environment for both your employees and contractors.

Incident reports are crucial for ensuring the utmost safety on your business’s work sites. Moreover, it’s imperative to stay current with reporting not only for safety reasons but also due to legal requirements. Failing to adequately report and document incidents can potentially lead to penalties and fines under the law.

To create an incident report, you’ll need to include all relevant details about the incident in your initial report; this includes the date and location, details about the incident, and all parties involved. As the incident continues to develop, you need to continue to add all relevant information (like any medical treatment received by employees).

A lot of business owners are still doing incident reports the old fashioned way, but there are better, more efficient ways to manage and report your incidents than writing them down on paper or sending a million emails.

LinkSafe’s incident reporting software allows you to quickly and easily manage your incident reports from one central platform. You can create incident reports, add relevant media (like doctor’s reports), and share it with the rest of your team without the need for excessive emails. And because everything is centralized, there’s no need to worry about losing information; it’s all organized in one place.

Have you been using paper to manage your incident reports? No problem! LinkSafe’s incident reporting software will digitize your current system so that all of your incident reports are current and uploaded onto the platform.

Ready to get started? Get in touch with LinkSafe today to find out how we can help simplify the incident reporting process – and make your life easier in the process.