When you work with a team of contractors, there’s a significant amount of management involved. You need to make sure every contractor has the correct paperwork and documentation; you need to track their hours and where they’ll be working each day; you need to make sure that each contractor has the correct credentials for the job they’re working on – and that’s just the tip of the iceberg.
Until recently, many companies managed their contractors using paper-based processes. But paper-based processes are not only tedious and out-of-date, but they also put your company at risk; if a paper or file is lost and you don’t have the right documentation for your contractor, it could lead to compliance, regulatory, or payment issues.
Moving to an online-based contractor management system saves you time, energy, money, and frustration – and can make the process of managing your contractors faster, easier, and less stressful for you.
Why go online? Here are four major benefits of online contractor management vs. paper-based processes:
When you have an online-based contractor management system, you have access to contractor information when you need it, where you need it, anytime, and anywhere.
For example, let’s say you need to submit safety training information for your contractors to your compliance department. With paper-based processes, you would need to physically go to the location where safety training information is stored (which may or may not be in the same location as your workspace), pull each individual contractor’s file, pull the necessary documentation, make a copy, and send it off to compliance.
But with an online contractor management system, all of that information is available with the click of a button. Getting the information you need from an online-based system takes a fraction of the time and effort as a paper-based process – you don’t even have to leave your desk!
Another benefit of online contractor management systems is that they offer automated monitoring.
Online systems track everything from when contractors are on a job, where they’re working, and what paperwork they’ve submitted, and then compiles the data into reports that automatically get sent your way for review. There’s no need to track down contractor documents or follow up with site managers to see what contractors are up to.
Making sure your contractors are compliant and have completed all necessary safety training, paperwork, and accreditations are crucial to running your business. With paper-based processes, there’s no way to know who’s compliant unless you pull out each contractor’s individual file.
With an online contractor management system, you can run real-time compliance checks and immediately see which contractors are compliant and which are missing necessary documentation, which will save you time and allow you to get the documentation you need from your contractors faster.
Things happen fast on a work site, and you need to know what’s happening when it happens. With paper-based processes, there’s no way to know what’s going on at a job until the paperwork is submitted – which can take days, sometimes even weeks.
When you use an online contractor management system, site managers and contractors can input information you’ll get in real-time, allowing you to address any problems or issues as they happen.
Moving from paper-based processes to an online-based contractor management system can completely change the way you do business for the better. At LinkSafe, our online contractor management system allows you to manage your entire contracting team in real time from the comfort of your desk.
Get in touch today to find out how LinkSafe can make the process of managing contractors easier, faster, and more effective.