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Contractor Management

We understand that when it comes to managing compliance and regulations, each industry is worlds apart. With our contractor management system, we offer a close and personalised approach for keeping track – not a one size fits all solution.

Eliminate Compliance Paperwork
Eliminate compliance paperwork with an easy-to-use automated system.
All Your Data In One Place
Quickly access and retrieve documents, licences, insurance and credentials – all from one place and automated.
Contractor Portal
Manage your contractors easily through your own contractor portal.
No More Compliance Headaches
Peace of mind knowing that each contractor entering your site is 100% compliant.
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What Is Unique About Our Contractor Management System?

When you hear the word contractor, the next word you’ll usually hear is compliance. A lack of pre-qualification is a major headache for many organisations when it comes to making sure every contractor that enters their site is fully compliant and not carrying a licence that is about to expire.

Whether it is constantly chasing up documents, licences, insurance or any other credentials, it’s a mammoth task that can quickly spiral out of control without a smart and efficient management solution.

Our system will monitor everything for you regarding compliance, making sure every licence, insurance and qualification is up to date.

At LinkSafe, we work closely with you to design and create contractor management software that is personalised to your exact needs while reflecting your branding.

And once we’ve set it up for you, you’ll still receive constant support from one of our dedicated account managers.

What Do You Get Out Of It?

Struggling to ensure that each contractor and worker stepping onto your site is compliant?

Not a problem, our system will send out an automated alert to the relevant departments as soon as a contractor signs in with an expired licence.

Spending too much money on full-time staff having to chase up compliance issues with contractors?

Not a problem, our contractor management system provides a centralised cloud hub for all your data and can be easily accessed from any smart device, making it easy to locate and grab data on the go.

Whatever your contractor management issues may be, we’ll work closely with you to build a personalised solution that is designed for your exact needs. Affordability gets you cheap results; LinkSafe gets you results worth paying for.

Benefits & Features, Tailored To You

  • A Personalised Solution

    We’ve been in this business for a while, so we know that what works for one organisation won’t necessarily work for you. This is why our in-house team is dedicated to understanding every aspect of your business to fully understand what your exact requirements and pain points are.

    Once equipped with this information, we’ll start building a custom contractor management system that reflects your branding, is easy to use and designed according to how you will use it.

  • Compliance Automation Made Easy

    With just the touch of a few buttons, you can access all of your induction, insurance and compliance information from one place. Spare your staff the hassle of sifting through endless rows in Excel spreadsheets and eliminate manual data entry altogether.

  • Custom Online Forms

    It is a time-consuming process having to get your contractors to fill out a whole bunch of compliance questions regarding their relevant and current licences etc. To speed this process up, we’ll build custom online forms based around your specific needs to be sent out to each contractor, such as the tasks to be performed and uploading their recent worker’s compensation insurance policy.

  • Easily Keep Track Of Contractors

    We get that keeping track of each of your contractors can be an almost impossible task, especially when you have multiple sites. With our contractor portal, you can access any desired statistics on any smart device, such as how many inductions have been completed, how many inductions are currently active and a breakdown of each type of induction.

  • Live Data On The Go

    With our search and compliance reporting feature, you will always have instant access to live data such as company records and searching for specific workers. You can also quickly locate specific information with our detailed filter options.

  • Contactless Sign-In

    Whether it’s for compliance during a pandemic or for a faster way to speed up processing times, contactless sign-in makes it quick and easy for contractors to sign in and out of your site. We’ll set up a QR code system that can be scanned with any QR scanner.

Contractor Management in 6 Simple Steps

Step 1
Pre-Qualification

Information is gathered from contractors to determine their capability, performance, compliance and capacity.

Step 2
Monitoring

All contractor documents, insurance and records are stored and monitored.

Step 3
Reminders

When a contractor’s nearing expiry, weekly reminders are automatically sent out.

Step 4
Uploads

The contractor then uploads the new or renewed records to be reviewed.

Step 5
Compliance

Once the day of expiry arrives, the contractor is flagged in the system as non-compliant.

Step 6
Approval

The records are then renewed and approved, resuming the monitoring process.

Read the Latest from LinkSafe

Whether you are wanting to know the latest news from LinkSafe or interested in reading through our selection of informative blogs, check out our latest posts on the right or click below to view all our articles.