Many companies now rely on contractors to supplement their regular workforce. This gives them great flexibility because they can increase or reduce their resources easily in line with the workload and can take on specialist skills that are only needed infrequently.
The growth in the use of contractors, however, brings its own challenges. Large numbers of them may be employed on many projects across several sites and so keeping control of them can be a big problem.
The traditional answer was to manage contractors manually, with a combination of spreadsheets, email communications and an assortment of paper-based records. These made it difficult to properly keep control, with the drawbacks of manual searches causing renewal dates to be missed, inefficient selection of contractors and various other failings that caused contractor productivity to be lower than it could be.
The move to online contractor management improved the situation tremendously. Early versions of this required the purchase or licensing of packaged software that was then processed on a company’s own computer systems. This has now largely been superseded by cloud-based systems where all records are processed and stored at the supplier’s data centre. This brings numerous advantages:
When using LinkSafe’s contractor management system, much of the data is input by the contractors themselves, who will record the time they’ve worked and the materials they’ve used on particular jobs. Once your staff have set up jobs and allocated contractors to the work, they no longer need to print and despatch worksheets since they’re generated and transmitted automatically.
Your contract staff now have more time to monitor projects to make sure they’re running efficiently, to check that contractors are working effectively and to take corrective action if they’re not. They won’t be bothered by renewals and contractor compliance, so the overall result is an operation that runs smoother with higher productivity and profitability.